eLearning Update: Develop Employee Training That Is Easily Updatable

Companies with e learning are often puzzled when the time comes to update their program. Whether it’s changing the titles for subject matter experts teaching the material, the content itself, or expanding the program – all of these updates can be resource intensive. The key is to create your eLearning program with the possibility of future updates in mind. So, today we will talk about how to create your training or course that is easily updatable. 

Tip #1. Make It Microlearning 

To start, always use microlearning when creating your content. Instead of a several-hour-long video, break it into smaller five-minute segments. This will prevent the need to rerecord the entire content when you want to change a small part of it. 

With microlearning, you can easily do an e learning update by just swapping out one of the microlearning modules. It’s just a matter of finding the appropriate module. You can also easily remove modules without replacing them or add new ones without removing anything. Microlearning will give you the utmost versatility. 

As a bonus, it also boosts learner engagement and helps make your course searchable. 

Related Read: How Do You Create Microlearning?

Tip #2. Use a Content Management System 

Speaking of searchability, you need to keep your eLearning modules organized in some way if you want your content to be easy to update. After all, you can’t remove or change a module if you can’t find it. If you can’t find the bit you need to update, you may very well find yourself having to recreate all the content. 

Luckily, it is incredibly easy to keep your content organized. You can opt for a traditional content management system (CMS). It will let you see the module name, subject matter expert, and other content details. You will have links to files or information on where they are stored and on whether the module is complete. 

You don’t even need to use separate software for this. You can easily use a spreadsheet as your CMS. Set up each module as a different row in your Google Sheets or Microsoft Excel spreadsheet. Then, add a column for each bit of information you want to track. The bonus of using a spreadsheet is that it will be searchable with the “CTRL + F” function, so you can easily find any module you need. 

Tip #3. Make Agnostic Content 

Finally, it will be much easier to make an eLearning update if you create agnostic content. Agnostic content means that you can still use the content even if your subject matter expert decides to leave. Think of it as looking ahead and future-proofing your content. 

For example, recording videos as agnostic content can be easy. If the subject matter expert leaves and you don’t want to use their face in your content in the future, you can just use the audio from the video. You could replace the visuals with B roll or something else. Of course, make sure that you have the right to use the audio content when making a contract with your subject matter expert. 

Related Read: Training Video Production: Your Ultimate Guide


To ensure your employee training is easy to update, opt for microlearning and keep everything organized in a content management system. You also want to create agnostic content that you can keep using even if the subject matter expert leaves your company. 

Want to create a successful eLearning Program?

Watch our free masterclass and we'll show you how to build an eLearning Program in less than 90 days and save $10,000 in the process.

+ receive exclusive content direct to your inbox every week.