3 Ways to Make Employee Training Videos Free

When designing employee training, it is natural to want to perform a cost-benefit analysis. Part of this is creating the most benefit for your learners, but the other part is keeping your costs as low as possible. You can take this to an extreme and keep your employee training videos free. Here are three great ways to do so. 

Use Free Screen Capture Software

One of the simplest options is to take advantage of free screen capture software. This lets you easily walk learners through the processes on your computer. Or you can use PowerPoint presentations and walk them through the slides. You can also highlight anything else stored on your computer, such as images or files. 

The only thing to remember is that not all screen capture software is free. Our favorite, Loom, is free for up to 25 videos. Then, after that, it is incredibly affordable at around $10 a month. To use Loom, just create an account, download the plug-in or app onto your computer, then click the record button. 

As a bonus, Loom also lets you edit your videos within the software, so you don’t need separate editing software. You can even store your content on Loom. This means that with Loom, you don’t need an LMS. 

Record Virtual Meetings

Another simple and free method of creating training videos is to record the next virtual training session you have. This way, you take advantage of the already-scheduled training session, and your trainer only has to go through the training one more time. 

You can easily do this with the software you already use, such as Zoom or Microsoft Teams. Of the two, our favorite is Zoom. This is as simple as waiting until your next virtual training session and making sure to hit the record button. Realistically, you’re likely already using this record feature for some meetings anyway. 

Once you have the video, you can upload it wherever you need to. You could even put it on your YouTube channel and make it unlisted, so only employees with the link can access it. 

With Your Smartphone 

While the previous point uses software you already have, this one uses another tech you already have – your smartphone. Smartphones have come a long way, and there are now full-length films shot on smartphones. So, you can easily shoot a high-quality training video on your phone. You don’t even have to use anything else if you don’t want to. 

If you decide to, you could spend a little on a microphone to improve the sound quality. But that is likely the only real boost your smartphone would need. And thanks to various apps, you can also easily edit your video on your smartphone, likely for free. 


Creating online training for your employees doesn’t have to be expensive. In fact, there are several ways to keep employee training videos free. Use screen capture software, record a planned virtual training session, or just use your smartphone. By keeping the costs low, you don’t have to worry about the cost-benefit analysis of the training. 

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